Employment Opportunities

Interlibrary Loan Coordinator 

Department:  Interlibrary Loan

Reports To:  Tech Services Supervisor

Schedule:  25 HPW                                                            Revision Date: September 2021

Salary: DOQ              

POSITION BACKGROUND

Reading Public Library is the District Library Center for Berks County. The Interlibrary Loan Coordinator is responsible for both Intralibrary and Interlibrary Loan functions. The former represents the process of lending/requesting materials within the Berks County Public Libraries consortium, while the latter represents the lending/requesting of materials among libraries outside the consortium.

 

The ILL Coordinator processes materials requests according to ALA interlibrary loan standards, the Pennsylvania Library Code, all reciprocal agreements, and copyright laws. A variety of software platforms are utilized by the ILL Coordinator on a daily basis

JOB SUMMARY

  • Works with the ILL Assistant to complete the daily work flow of the ILL Department
  • Stocks and maintains necessary shipping supplies in conjunction with the Administrative Coordinator
  • Maintains the Interlibrary Delivery Service (IDS) package count and represents the Reading Library District at meetings as necessary
  • Fulfills Intralibrary and Interlibrary requests
  • Completes the daily shipping process using cost-effective methods such as IDS and USPS
  • Trains library staff throughout Berks County as needed
  • Completes statistical reports and data tracking as required
  • Promotes goodwill and excellent customer service in all communications
  • Provides management with input regarding ILL procedures, policies, and operations
  • Other duties as assigned

MINIMUM QUALIFICATIONS

Educational Requirements

  • Associates Degree in Communications, Business or related field with preference given to courses in Library & Information Science. Bachelor’s Degree preferred

 

Experience

  • 3+ years in an automated library setting
  • Training, project management, and customer service experience

 

Clearances

  • PA Child Abuse Clearance
  • Mandated Reporting Training for Child Abuse
  • PA Criminal Record Check
  • FBI Criminal Background Check

KNOWLEDGE, SKILLS & ABILITIES

 

  • Effective verbal, written, and digital communication skills
  • Ability to establish and maintain cooperative relationships with librarians and libraries
  • Customer service skills with a diverse population
  • Ability to work independently
  • Utilize strong organizational skills to prioritize workflow and use a detail-oriented approach
  • Maintain expert-level knowledge with automated library software applications
  • Highly proficient with Microsoft Office Suite
  • Bi-lingual Spanish a plus

WORKING CONDITIONS

Frequent standing, sitting, bending, talking, hearing, speaking and mental concentration necessary; use of hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms; specific vision requirements include close vision, color vision and the ability to adjust focus. Must be able to communicate and be understood clearly. May be required to lift or move files, books or supplies of up to 35 pounds. This is a physically active position.  (This job description does not constitute an employment agreement between the employer and employee. It is used as a guide for personnel actions and is subject to change by the employer as the needs of the employer and requirements of the job change.)

Disclaimer

Management reserves the right to add, modify, change or rescind work assignments as needed. The essential functions or duties listed above are intended only as illustration of the various types of work that may be performed and are representative of those that must be met by an employee to successfully perform the essential functions of the job. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

 

Resumés and cover letters due by 10/29/21 to resumes@reading.lib.pa.us

District Consultant Librarian

Reports To: Executive Director, Reading Public Library

Schedule: 37.5 hours per week

Revision Date: October 2021

Salary: $52,275 plus benefits

 

POSITION BACKGROUND

The District Consultant Librarian is responsible for the provision of advisory services to all the public libraries, library boards, and friends groups in the Reading Library District, including working as a liaison between the Office of Commonwealth Libraries, the District Library Center, and the other public libraries in Berks County. The District Consultant recommends, implements, coordinates, and evaluates district-wide programs and services for the development of best library management practices for the public libraries in the Reading Library District. Duties require participation in regional, state, and national library forums in support of District responsibilities.  The position also works closely with the District Youth Services Consultant to support libraries in Berks County as needed.

 

JOB SUMMARY

Administrative

  • Advise library directors and trustees in library operations particularly in administration: short and long term planning, management practices, staff development; governance: policies, advocacy, board development; and finance: budgets and grant writing.
  • Keep up to date on the PA Library Code and other state regulations and requirements pertaining to public libraries. Interpret rules and regulations of Commonwealth Libraries.
  • Aid libraries in complying with standards and reports of library and public service.
  • Maintain files of district libraries’ correspondence, annual reports, etc.
  • Attend regularly scheduled Reading Public Library Board of Trustees meetings.
  • Attend regularly scheduled Berks County Public Libraries’ System Advisory Board meetings.
  • Complete a minimum of one yearly visit to each library’s board meeting as noted by PA Code 141.22(c) (6).
  • Complete a minimum of two 1:1 visits with each library’s director to discuss ongoing development and improvement of library services.
  • Provide the New Director Cohort meetings on a monthly basis as needed for new directors as a source of additional training and support.
  • Support the District Youth Services Consultant, reference, and technology staff through coordination of training, meetings, and cooperative projects as needed.
  • Write and administer grants for district projects as needed.
  • Assist libraries with applying for LSTA, Keystone, and other grant opportunities.
  • Assist with the development and implementation of the Reading District Five Year Plan for Service.
  • Assist in the management of IntraLibrary delivery within the district.
  • Monitor and assist libraries in the completion of the Pennsylvania Public Library Data Collection annual report and other reports as necessary.
  • Collect and submit all libraries’ annual Audit/Financial Review documents to the Office of Commonwealth Libraries.

 

District Relations

  • Lead the annual District Negotiated Agreement and District Budget process and submit required documents to the Office of Commonwealth Libraries.
  • Disseminate information from Office of Commonwealth Libraries, professional organizations, and literature to district libraries.
  • Plan and coordinate District Directors’ meetings with the System Administrator.
  • Coordinate continuing education opportunities for library directors, staff, and trustees through training workshops, in conjunction with the System Administrator.
  • Contribute information to the HQ site for all libraries’ staff and trustees.
  • Lead the District’s Equity, Diversity and Inclusion Committee in conjunction with the District Youth Services Consultant.
  • Other duties as assigned.

 

MINIMUM QUALIFICATIONS

Educational Requirements

  • Master’s Degree in Library/Information Science from an ALA accredited school.

Experience

  • Minimum of five years experience in a public library
  • Supervisory and/or management experience in a public library

Clearances

  • PA Child Abuse Clearance
  • Mandated Reporting Training for Child Abuse
  • PA Criminal Record Check
  • FBI Criminal Background Check

 

KNOWLEDGE, SKILLS & ABILITIES

Administrative

  • Effective verbal, written, and digital communication
  • Demonstrated knowledge of modern library development, technology, and services
  • Ability to cooperate with district library directors, library board members, elected officials, staff, and the public
  • Ability to recognize and serve the needs of the library district and its members
  • Ability to respond to complaints and grievances from district members
  • Ability to remain flexible and positive, especially when initiating change
  • Ability to participate effectively and provide leadership in a variety of meeting formats
  • Knowledge of overall library operating policies and procedures
  • Knowledge of library automation, Polaris preferred, electronic resources, and computer operations and applications
  • Knowledge of state and federal library laws and regulations
  • Demonstrated skill with Microsoft Office Suite applications
  • Ability to maintain meticulous records and the confidentiality of sensitive information
  • Current PA Driver’s License and ability to drive. Must have own transportation

Financial

  • Proficient in basic accounting procedures and best practices
  • Ability to write and review grant proposals
  • Ability to manage a budget for consulting materials and activities

Reasoning

  • Ability to define problems, use good judgement, and effectively solve problems
  • Ability to think quickly, maintain self-control, and adapt to stressful situations
  • Ability to plan work and establish priorities
  • Ability to work independently without formal supervisory responsibility
  • Ability to distribute work among district staff and others

WORKING CONDITIONS

Scheduling flexibility required as work schedule may vary based on the needs of the district libraries and their staff. Some evening and weekend hours required.

 

Frequent standing, sitting, bending, talking, hearing, speaking and mental concentration necessary; use of hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms; specific vision conditions include close vision, color vision and the ability to adjust focus. Must be able to communicate and be understood clearly. May be required to lift or move files, books or supplies of up to 35 pounds. This is a physically active position.

 

The work environment may include some or all of the following:

  • Ability to work under distractions and to multi-task
  • Ability to work under time pressures: frequent rush jobs, urgent deadlines, etc.
  • Ability to maintain a professional manner at all times
  • Demonstrated consensus building skills in complex situations to bring diverse groups together

 

(This job description does not constitute an employment agreement between the employer and employee. It is used as a guide for personnel actions and is subject to change by the employer as the needs of the employer and requirements of the job change.)

 

Disclaimer

Management reserves the right to add, modify, change or rescind work assignments as needed. The essential functions or duties listed above are intended only as illustration of the various types of work that may be performed and are representative of those that must be met by an employee to successfully perform the essential functions of the job. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

 

Resumés and cover letters due by 11/5/21 to resumes@reading.lib.pa.us